The app for travelling employees.
Compliant invoices, collected by your travellers.
VAT recovery is won or lost at the moment the invoice is created. The VAT4U Travel App makes sure your travellers walk away with a compliant invoice every time, then sends it straight to your VAT4U profile.
The problem
Most VAT is lost before finance sees the expense
When your company pays VAT on travel expenses, a large part of it can be reclaimed. But tax authorities only refund VAT when the invoice is compliant. A receipt is often not enough: many countries require a full invoice carrying your legal name, address and VAT number. Two things go wrong, and both happen before the traveller leaves.
-
The wrong document is issued
Travellers forget to ask for a proper invoice, or do not know which details the merchant has to include. By the time the expense reaches your team, it cannot be fixed.
-
The document never arrives
Receipts disappear into wallets, bags and inboxes before they are submitted. No document, no claim, no refund.
The VAT4U Travel App solves both at the source, in the traveller's hands, at the moment they pay.
Every recovered euro starts with a compliant invoice, captured on the spot.
The app in use
Four steps for the traveller. Everything after that stays with your finance team, so your people never need to know a VAT rule, a threshold or a filing deadline.
Before you pay
After you pay
Select the country and see the rules
Pick the destination or use location detection. The app shows the local invoice threshold, so your traveller knows when a receipt is enough and they can simply walk away, and when a full invoice is worth asking for.
For your employees
Simplify invoice and receipt collection for your employees
Business travel already takes enough of your people's time. Collecting VAT documents should not add to it. The app tells them exactly what is needed, and just as often, what is not.
-
No asking for documents they do not need
Under the local threshold, a receipt is enough. The app says so on screen, so your traveller keeps the receipt and walks away instead of negotiating for an invoice nobody will ever use.
-
No spelling out company details
When an invoice is required, the virtual business card carries the legal name, address, VAT number and local tax number. One screen, shown across the counter, done.
-
No paper to carry home
Scan on the spot and submit. A whole day of meals and taxis goes in one batch, so there is no envelope of receipts to sort through at the end of the trip.
-
No questions from finance weeks later
Every expense shows its status the moment it is submitted. Your traveller can see what has gone through, and nobody comes back a month later asking for a document they no longer have.
Getting started
Download the app, sign in, start collecting
Your travellers download the app and sign in with their work email. Nothing else to install, and everything on your side stays where it is today, in the VAT4U platform your finance team already uses.
-
Access
Invite travellers individually, or authorise their work emails or your company domain so they can sign themselves in.
-
Security
Passwordless login with a six-digit email code, plus two-factor authentication where your company requires it.
-
Control
Invoice guidance for everyone, document upload switched on only for the travellers you choose.
VAT4U is SOC 2 certified. The app is configured under Company settings, VAT4U Travel. Security documentation is at trust.vat4u.com and the full administrator guide is in the help centre.
Put the app in your travellers' hands
They are already paying the VAT. The app makes sure they come back with a document you can actually claim on.
Not using VAT4U yet? Request a demo
Access is granted by your company's VAT4U administrator. If you are a traveller and the login code never arrives, ask your administrator to invite you or authorise your email.